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Purpose:
The fourth and last meeting is normally held 3-4 weeks prior to
the Beaveree. This meeting is when each of the Colonies pick up
their Registration Kits.
Topics covered at this meeting are:
picking up the Registration Kits
and ensuring that each Colony understands the content and what is
expected of them:
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for setting up their location
registering their attendees at the Administration area
location of the 1st Aid facilities picking up refreshments
entry instructions onto the site procedures to be followed in
the event of a rain out and the rain date
obtaining extra Crests
registering additional boys
site clean up
role of the Security staff
parking and pick-up instructions
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Preparing for the Meeting:
remind each Colony of the date, time, and place; and, what to
bring to the meeting (i.e.; Preliminary Information sheet on
activities, attendees, etc.);
ensure all Colonies have registered or have made arrangements
for late registration;
Beaveree Co-Ordinators have met to prepare the Registration
Kits
Starting the Meeting
have each colony pick up their Registration Kit and ensure
that they have sufficient Crests and other material;
provide information on rain-outs;
provide information on how many boys will be visiting each
Colony location to ensure that they have sufficient crafts for
each boy;
any other information, as requested.
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